Why financial aid offers may be revoked or lost
Before we look at the reasons why financial aid may be revoked, let’s review some of the Department of Education’s basic eligibility requirements.1 You must
- Have demonstrated financial need
- Be a U.S. citizen or eligible non-citizen
- Be enrolled at least half-time in an eligible degree or certificate program
- Have a valid Social Security number
- Be registered with the Selective Service
- Maintain Satisfactory Academic Progress
- Not be in default on a federal student loan
- Show you’re qualified to obtain a college or career school degree
Every year you receive financial aid, you must continue to meet these criteria. If you don’t, then the school might withdraw it. There are several other common reasons why financial aid might be withdrawn.
- Not making Satisfactory Academic Progress (SAP).2 SAP is a guideline schools use to monitor whether you can continue receiving financial aid. The guidelines may be listed on your school’s website, or you can get them at your financial aid office. Schools have to check your academic progress at least once a year.
- Low grades: Perhaps you haven’t maintained at least a 2.0 GPA on a 4.0 scale (a C average). It’s important to note that in a number of schools, a GPA lower than 2.0 will place you on academic probation, so not only could your funding be in jeopardy, but possibly your future at the school overall.
- Not enough academic progress: If you haven’t passed a minimum of classes or earned enough credits toward your degree, your financial aid could be withdrawn. In order to show progress, you may have to prove you’re on track to graduate within a certain number of years.
By the way, some private scholarships, not only federal financial aid, are also dependent on your GPA, so you could lose those with low grades as well.
- Not being enrolled at least half-time in your program. If you choose to take fewer than the minimum courses required to be considered enrolled half time, you may lose your financial aid. You may choose to register for fewer classes for any number of reasons, and it may be the best choice for you, just remember the financial impact that you could experience.
- Defaulting on a previous federal student loan. If you have a student loan that you’ve missed payments on and as a result, defaulted, you may lose financial aid eligibility.
- Not completing the process: Did you finish all the steps required to accept the financial aid? For example, did you overlook an email from your school? You may have been asked to officially accept your financial aid offer. If you fail to meet the deadline, the money may be given to another student.
What to do if you’ve lost a financial aid offer
Don’t panic, but don’t put off taking action, either. Many schools will send a warning if it looks like you’re failing the SAP requirement, but it helps to be proactive. Talk to your school’s financial aid office about whether you have a valid case and for advice on how to proceed with the appeal.
Here are a few ways you can try to get back lost financial aid:
- Talk to the pros: Go to your school’s financial aid office right away. They’ve got experience with this and can suggest alternatives or ways to re-apply for the aid. It always helps to have their support.
- Consider a tutor: If grades are the problem, talk to your professors. You can also see if there are tutoring programs available on campus. (For example, if you have a Sallie Mae private student loan, you may have free access to Chegg Study®.)
- Appeal the SAP decision: As we’ve mentioned, a school will check on your academic progress each year. If it’s not satisfactory (usually interpreted as having a cumulative C average), they can withdraw your financial aid eligibility. But it is possible to appeal an SAP decision. If there were legitimate causes for your academic decline, you can file an appeal with your school, which may have some leeway about reversing the decision. You need to clearly and specifically describe—with proof—what caused your academic decline.3 Examples of reasons that can cause a decline include:
- Personal changes, like the birth of a child or a death in your family
- Severe physical injury or psychological problems, especially if the condition is being treated medically
- Financial circumstances, like a lack of money forcing you to drop out or move off-campus
- If you’re in your final semester, some schools may waive the SAP requirement if it looks like you’ll graduate
If your issues are ongoing, you might need to take a leave of absence. Note, however, that you may not be automatically eligible for financial aid when you come back. On the other hand, if you’re working on correcting the issue that caused your grades to decline, a school may decide that you’re on the right track to bring grades up again next semester.
- Correct any previous defaults: Make sure you’re current with any existing student loans. This may include “rehabilitating” a federal Direct Loan, which may let you pay a lower amount that’s a portion of your annual discretionary income, or consolidating the loan.4 There are plusses and minuses to each. Contact your loan servicer to find out what options are available to you.
Appealing the financial aid decision
Can you get your financial aid back? It depends. If you can correct the issue (bring your grades up, take more classes, clear up defaults, etc.) then you may be eligible for it again—but probably not for the semester where you’re making the changes. Don’t assume that you’ll automatically be reinstated by your school for aid even after you’ve made changes.
If you do decide to appeal the school’s decision, you’ll need to write a “financial aid appeal letter.”
- Find out from your financial aid office who the letter should be addressed to and if there are any specific forms you should use.
- Be very specific—and honest—about the situation and how this impacted your academic performance.
- Add documentation to your letter that proves the situation and the impact on your life. If you’ve paid off a previous default, add that paperwork. If you’re experiencing a physical or psychological situation, add proof from your doctors, medical bills, etc.
If you’ve lost financial aid and can’t get it back
Even if you’re approved for future financial aid, it probably won’t be for another semester. So, you’ll need to find a way to fill that gap so you can keep paying for school. You can check with your school to see if there’s a payment plan so you can pay over a few months instead of all at once.
If you need money for next semester, there are a few possibilities:
- Apply for private scholarships. There are a ton of resources out there to help you find ‘free money’. For example, Scholarship Search lets you search a database of more than 5 million scholarships for ones that match your skills, activities, and interests. It’s free to register and you get email updates with new matches for you.
- Look for a part-time job. A part-time gig may help you pay for part of your room and board (or apartment rent), or other expenses like text books and supplies. Be mindful that you’ll need to balance the work with your studies so you’re not jeopardizing your grades next semester.
- Apply for a private student loan. It’s not tied to your financial aid eligibility and may be available even if you’re attending school less than half-time. Private student loans are credit-based, so you’ll probably need a cosigner.
- The key to maintaining your financial aid is not to lose it in the first place. Make sure you know what your school expects of you, including the minimum GPA and credit load required.
- If anything comes up that might result in your losing financial aid, talk to your school’s financial aid office as soon as possible. Whether it’s raising your grades or taking more classes, you may be able to head off the decision.
- If you have an acceptable reason for falling short of SAP requirements, you might be able to appeal the loss of your financial aid. The appeal needs to be specific and include proof that the situation really did impact your grades.
- If you need some gap funding to make up for the temporary loss of financial aid, private scholarships and/or private student loans might help you pay for the semester until you’re eligible for financial aid again.
1. Source: https://studentaid.gov/understand-aid/eligibility, as of March 3, 2020.
2. Source: https://studentaid.gov/understand-aid/eligibility/staying-eligible, as of February 28, 2020.
3. Source: https://www.finaid.org/educators/pj/sapappeals.phtml as of March 3, 2020.
4. Source: https://studentaid.gov/manage-loans/default/get-out, as of March 2, 2020.